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Privacy Policy

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Data Protection at InterRed

Data protection is a matter of trust, and your trust is important to us. The processing of data by InterRed GmbH, represented by Dr André Klahold, Daniela Klahold and Klaus Schuster (hereinafter also referred to as ‘we’ or ‘us’) as the data controller within the meaning of Article 4(7) of the GDPR, is, of course, based on the statutory provisions.

Information for You

This privacy notice informs visitors and customers who enter into contracts on our website about the collection, processing and use of data when visiting the site, registering and entering into contracts, as well as about your rights to object, withdraw consent and other rights to which you are entitled as a data subject affected by the collection and use of your data.

I. What do we do with your personal data?

1. What is personal data

Personal data is any information relating to an identified or identifiable natural person (hereinafter referred to as the ‘data subject’). Identification does not necessarily require the provision of a name. Indirect identifiability is also sufficient, e.g. through association with an identification number, location data, an online identifier or one or more specific characteristics. It therefore concerns your identity. This includes, for example, your name, but also your telephone number, your address and other data that you provide to us.

Many of the legal bases for our data processing are set out in the European General Data Protection Regulation (GDPR), the text of which, together with the accompanying recitals, can be found, for example, here. In the information below, we refer to the relevant provisions as the respective legal basis for our processing.

2. Use of data for contract fulfilment and internal organisation

  • Contract initiation and fulfilment

If you make an enquiry to us or enter into a contract with us, we require and process certain data, such as details of the intended or undertaken project, your address, and details and contact information for points of contact and other data subjects involved in the project, for the purposes of pre-contractual assessment, contract fulfilment and any subsequent warranty or guarantee claims (see Article 6(1), first sentence, point (b) of the GDPR as the legal basis). In the context of contract performance, the service providers engaged by us in this regard receive the necessary data as required and in accordance with the scope of the contract. Without the relevant and accurate information, we cannot fulfil our contractual obligations. We use the aforementioned data until the relevant purposes no longer apply.

Furthermore, commercial and tax law requires us to archive data relating to concluded transactions for the duration of the statutory retention periods. The legal basis for the corresponding data processing is Article 6(1)(c) of the GDPR.

  • Processing within the company organisation

Within the framework of our company organisation, data is also used for the defence of legal claims and the pursuit of claims in order to safeguard our legitimate interests (Article 6(1), first sentence, point (f) of the GDPR), in the context of legal obligations (such as documentation for tax authorities) on the basis of Article 6(1)(c) of the GDPR; and in the context of our interests in the lawful and efficient management of our business operations (including through disclosure to persons bound by professional confidentiality, such as tax advisers or solicitors; Article 6(1), first sentence, point (f) of the GDPR) or by disclosing them to service providers involved in our organisational processes, whom we have contractually obliged, in accordance with Article 28 of the GDPR, to comply with data protection principles.

In this context, we analyse data relating to all corporate and business processes for the purposes of corporate management and market analysis. Unless the specific purpose necessitates otherwise, the data is largely anonymised or, at the very least, evaluated in pseudonymised form and, where appropriate, made available to third parties in a form that is disassociated from individuals. Legal basis: Article 6(1)(c) and (f) of the GDPR.

We analyse data relating to all corporate and business processes for the purposes of corporate management and market analysis. Unless the specific purpose necessitates otherwise, the data is largely anonymised or, at the very least, evaluated in pseudonymised form and, where appropriate, made available to third parties in aggregated form, disassociated from individuals. Legal basis: Article 6(1)(c) and (f) of the GDPR.

  • Outsourced IT and hosting

We utilise IT, software and hosting services provided by service providers in the context of delivering services, addressing your enquiries and fulfilling our contractual obligations, based on our interest in the efficient and secure execution of our business operations and contractual obligations. In doing so, your data relating to your interests, enquiries, orders and visits to, or interactions with, our service offerings is also processed with the assistance of these service providers. We use Boreus Rechenzentrum GmbH, Zur Schwedenschanze 2, 18435 Stralsund, for our hosting services.

Where required by law and unless already safeguarded by professional confidentiality regulations, we have contractually ensured our access to your data and its secure and confidential handling in cases of data processing on behalf of a controller

Legal basis: Article 6(1)(f) of the GDPR, where applicable in conjunction with Article 28 of the GDPR (conclusion of a data processing agreement).

3. Data storage

The above data is stored on internal servers belonging to InterRed GmbH, located at Eiserfelder Straße 316, 57080 Siegen.

4. Contact

If you contact us via our contact options (e.g. by email or via the contact form), we will store your name, contact details and the nature of your enquiry. The data is used to process your enquiry and to communicate with you. We use your email address to reply to you by email (legal basis: Article 6(1), first sentence, points (a) and (b) of the GDPR). If you have questions regarding specific orders or if we need to take specific action on your behalf, we require your full name. For other enquiries, you may also provide a pseudonym. Once your enquiry has been fully resolved and there are no other retention obligations, the data will be deleted.

5. Use of data for marketing purposes

We are keen to maintain our customer relationship with you, to attract you to new product ranges and services we offer, to generate new customers, to reactivate existing customers, and to provide our customers with information and offers.

To pursue these legitimate interests, we process your data (including with the assistance of service providers) on the basis of Article 6(1)(f) of the GDPR in order to provide you with information and offers from us and to improve our information and offers. We may also seek your separate consent outside the scope of this document and, in such cases, base our use of data on Article 6(1)(a) of the GDPR.

Please refer to our further information on our data processing in this context in the promotional measures listed below and our information on the use of profiles under Section II, paragraph 2.

We carry out the following data processing activities on the basis of the aforementioned legal grounds, without asking for your separate consent.

  • Postal advertising

We use your first name and surname, your postal address and – insofar as we have received this additional information from you - your title, academic degree, date of birth and your professional, sector-specific or business title to send you offers and information about our company, our services and our products by post, if, following an analysis of the data specified under II, paragraph 2, we expect that this information is in your interest.

We will only carry out the following uses after we have asked for your consent outside the scope of this statement.

Article 6(1)(a) of the GDPR serves as the legal basis for our company for processing operations in which we obtain consent for a specific processing purpose.

(Acceptance of this information does not in itself constitute your consent to the corresponding use of your data for advertising purposes!)

  • Email marketing with separate consent

If you have separately subscribed to our newsletter, your email address and, where applicable, any other personal data you have voluntarily provided to us during registration (e.g. your name for addressing purposes) will be used for our own marketing purposes and, where applicable, for offers from advertising partners contained in the newsletter.

  • Use of your data when visiting our website

Where we collect data – or have data collected – using web analytics tools and use online advertising tools, we provide detailed information on this under Section II: Data collection when visiting our website.

There you will also find out how you can exercise your right to object and what technical options are available to you to prevent data collection.

6. Right to withdraw consent and right to object to advertising

You may, of course, object to the use of your data for advertising purposes (see I. Section 5) at any time – even where such use is permitted by law without your consent – by sending us an informal notification, or you may withdraw any consent you have given. An objection or withdrawal will, in each case, result in the cessation of future use. Any use that took place prior to you exercising your right remains unaffected. We do not, of course, charge any separate fees for an objection or withdrawal. (In particular, if you notify us by email, you will not incur any further costs apart from the transmission costs in accordance with your provider’s standard rates). Simply send your objection or withdrawal to one of the contact details listed at the end of this notice.

In our promotional emails and in the newsletter, you will find a notice containing an address or a link to easily unsubscribe from this information.

Please bear in mind that, in individual cases, you may still receive advertising despite your objection or withdrawal.

It is not always possible to stop commissioned advertising with reasonable effort before the next mailing or a comparable measure.

Your rights to object also extend to profiling (see Section II, point 2 for a definition of this term) and the use of data collected during your visit to our websites for the purposes of direct marketing. We explain in detail the technical options for exercising your right to object and preventing data collection in the information on the web tools used under II. Section 3, ‘Details on web analytics and advertising’. If you exercise your right to object, we will no longer process the collected data for these purposes.

Further information on your rights can be found under V. What rights do I have?

7. Use of data in connection with your job application

If you apply for a job with us, we will use and transfer the data you provide for the purpose of assessing your application documents. Your application data will be reviewed by the HR department upon receipt of your application. Suitable applications will then be forwarded internally to the department heads responsible for the relevant vacant position and, where appropriate, to senior management. The next steps will then be coordinated. Within the company, access to your data is restricted to those individuals who require it for the proper conduct of our recruitment process. We do not automatically supplement your data from other sources (e.g. social media, credit reference agencies).

We store your data for the duration of the application process and, beyond that, for a maximum of six months from the date of notification of a final decision on your application, unless an employment contract is concluded. Furthermore, data will only be retained for a longer period with your express consent (legal basis: Article 6(1)(a) of the GDPR), where we are required to comply with a legal obligation (legal basis: Article 6(1)(c) of the GDPR), or where there are legitimate grounds, e.g. if claims are made regarding the rejection of your application (legal basis here also Article 6(1)(b) of the GDPR). Once this period has elapsed, your data will be deleted or stored solely in archive systems without direct access, in accordance with legal requirements for commercial and tax archiving purposes.

8. Deletion and Blocking

Your personal data will be stored until the stated purposes have been fulfilled or for as long as we have a legitimate interest in storing it.

Thereafter, the data will be deleted, unless other arrangements have been made with you or statutory archiving obligations (e.g. under commercial or tax law) apply. In the event of archiving required by law, the data will be blocked from further access. These records will be deleted and destroyed in accordance with data protection regulations as part of regular procedures once the statutory retention periods have expired.

If you have consented to the collection, processing and use of your data, we will store and use your data for an indefinite period until such consent is withdrawn or the purpose for which you gave your consent ceases to apply. Thereafter, consent and processing data are archived until the limitation period expires (usually three years) for the purposes of legal defence (legal basis: Article 17(3)(e) of the GDPR).

If you no longer wish to receive advertising from us, we will use your name, address and, where applicable, your email address to block you on the relevant lists against which we cross-reference our advertising campaigns, so that you no longer receive any further advertising. In this context, ‘deletion’ therefore initially means that your data will be blocked in our systems, in particular for advertising and marketing activities (Legal basis: Article 6(1)(f) of the GDPR). The data will – where necessary – continue to be processed for purposes other than advertising, such as in the context of contract fulfilment and, where applicable, warranty claims, as well as for documentation under commercial and tax law (Legal basis: Article 6(1)(b) and (c) of the GDPR).

If, despite the possible consequences in individual cases, you wish to continue receiving advertising and prefer deletion rather than blocking, please inform us accordingly.

9. Google Fonts

Our website uses Google Fonts. This is a service provided by Google Ireland Limited (“Google”), a company registered and operating under Irish law (registration number: 368047) with its registered office at Gordon House, Barrow Street, Dublin 4, Ireland (“Google”). The use of Google Fonts does not require authentication, and no cookies are sent to the Google Fonts API. According to Google’s own statement, it merely records the use of CSS and the fonts employed, and stores this data securely.

10. Google Analytics

This website uses Google Analytics for web analytics. This is a service provided by Google Ireland Limited (“Google”), a company incorporated and operating under Irish law (registration number: 368047) with its registered office at Gordon House, Barrow Street, Dublin 4, Ireland (“Google”). Google Analytics uses “cookies”. The information generated by the cookie regarding your use of our website (including your IP address) is transmitted to Google’s servers and stored there. It cannot be ruled out that data processing may take place outside the scope of EU law. Google has joined the Privacy Shield, meaning that Google guarantees compliance with EU data protection standards.”

II. Data collection when visiting our websites

1. Technical information and cookies

You can visit our website without providing any personal details. When you visit our websites – even if this is done, for example, via a link in a newsletter or an advert – certain data is nevertheless collected and stored in so-called log files. Even if the visit is made via newsletter links or advertising links on the internet, only access data without any direct personal reference is recorded, such as

  • the website from which you have accessed our site
  • the page accessed or the name of a requested file
  • the type and version of your browser,
  • the time and date of access
  • the operating system on which the browser is running
  • the name of your internet service provider
  • the visitor’s internet address (IP address)
  • products and content in which the visitor is interested, and the nature of that interest, such as duration, frequency, and interaction with forms, navigation elements and links

We are unable to identify you personally on the basis of this data, and the above data will not be combined with your personal data without your consent, unless this is necessary to investigate legal infringements or attacks on our systems.

Although the IP address is made available by our hosting provider, for data protection reasons it is overwritten with an ‘x’ after 7 days and is thus anonymised.

If we incorporate third-party content into our pages (e.g. embedded videos or other information), these third parties receive your IP address solely for this purpose, as otherwise the content cannot be delivered to your browser.

Cookies

“Cookies” are small text files that are transferred to your computer’s hard drive via your web browser or other programmes. These are stored locally on your computer’s hard drive and retained for later retrieval. Each of these text files contains a unique string of characters that enables us to identify your browser the next time you visit our website.

When you visit our website, you can view a detailed list of the cookies we use. We would also like to take this opportunity to ask for your consent to the use of these cookies and the underlying technologies.

Via the link in the footer of this website, you can view at any time which cookies we use and which consents you have given.

You can also withdraw your consents there by unticking the relevant boxes.

As soon as you remove the tick marks, data processing via the relevant cookies will cease.

Please note that we do not have access to your browser or your hard drive. Consequently, the cookies will remain stored on your computer even after you have removed the tick marks – however, they will no longer serve any purpose for our website.

In such cases, we recommend that you manually delete the cookies from your computer via your browser settings.

The data may include:

- the frequency of page or product views

- visitor traffic on our website

- measuring which offers in our promotional emails and newsletters are of greatest interest

- attributing purchases to an advertising partner or to adverts.

(Other cookies)

We use other cookies for analyses in which personal data (identifiers/IDs/IP addresses) may play a role. A notice regarding this privacy policy is displayed as soon as you visit our website. In doing so, you may consent to the use of these cookies for data collection, including for advertising purposes, or you may use the options available to disable data collection. This use is therefore based on your consent (Article 6(1)(a) of the GDPR).

As the use of cookies varies constantly depending on the partner involved, we list important services in our supplementary information under Section II, point 3, along with options to protect your privacy, which you can use to prevent the setting of cookies and data collection via these services if you do not wish this to occur.

Please first note the general information below regarding your technical options for opting out.

Your technical options for opting out

Regardless of the set duration, you can manually delete cookies in your browser. In some browser settings, cookies are set to be accepted without restrictions by default. In your browser’s security settings, you can allow or block temporary and persistent cookies independently of one another. Apart from using a browser setting that generally disables the automatic setting of cookies, you can also disable cookies by configuring your browser to block cookies from a specific domain, e.g. “googleadservices.com”.

This setting then prevents the execution of corresponding services that set cookies from that domain.

Some web services use opt-out cookies. A web analytics service, for example, recognises from the cookie you set (hereinafter referred to as an ‘opt-out cookie’) that you do not wish to be tracked. We have listed the options for setting a blocking cookie separately for the web services we use under II, point 3. Google, for example, allows you to configure the relevant settings at https://myaccount.google.com/intro. You can find options for adjusting advertising settings for numerous other networks at http://www.youronlinechoices.com/de/praferenzmanagement/, or visit http://optout.aboutads.info/ and/or http://optout.networkadvertising.org to find out about and opt out of many advertising measures.

If you use a mobile device, you can enable the ‘No Ad Tracking’ (iOS) or ‘Disable personalised advertising’ (Android) setting on the device using the relevant operating system. This is intended to prevent the advertising ID (a non-personal device identifier) from being used to deliver interest-based advertising.

If you use the option in your browser to delete all cookies or set blocking cookies, please bear in mind that you may then need to reapply the relevant settings or set the blocking cookies again!

Accepting cookies is not a prerequisite for visiting our website. However, if you do not accept or disable cookies, certain features on our site may not be available to you and some web pages may not display correctly.

Further information on the use of cookies can be found on the website of the German Association for the Digital Economy (BVDW) e.V.

http://www.meine-cookies.org

If you do not wish to have cookies used, you can exercise your rights in this regard by technical means, as explained under II. Section 1, ‘Your technical options for objecting’, or, for specific cookies, please read our information under II. Section 3.

2. Use of profiles

The law defines the creation of automated data collections relating to an individual as ‘profiling’. We do not use profiling, not even for advertising purposes.

III. How do we protect your personal data?

General protection measures

The law requires companies to ensure an appropriate level of data protection. This involves balancing, amongst other things, the specific risk to the data, the likelihood of an incident occurring, the state of the art and the costs involved. We have put in place appropriate technical and organisational measures to ensure the security of your data and its processing in accordance with legal requirements. If you have any security concerns regarding data entry, or any other questions or suggestions, please simply contact our customer service team or our Data Protection Officer. Further contact details are listed again at the end of this notice.

Your personal data is transmitted securely via encryption when you place an order or register for your personal account. We use the SSL (Secure Socket Layer) encryption system for this purpose.

We protect our website and other systems against the loss, destruction, unauthorised access, alteration and disclosure of your data by unauthorised persons through technical and organisational measures. You should always treat your login details as confidential and close the browser window once you have finished communicating with us, particularly if you share a computer with others.

IV. What rights do I have?

1. Right to confirmation and access

Under Article 15 of the GDPR, you have the right to request confirmation from us as to whether personal data concerning you is being processed. In the event that we process such data, you have the right to receive information about your stored data free of charge. This information includes details regarding

  • the purposes of processing;
  • the categories of personal data being processed;
  • the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular where recipients are in third countries or are international organisations;
  • where possible, the envisaged period for which the personal data will be stored, or, if this is not possible, the criteria used to determine that period;
  • the existence of a right to have the personal data concerning you rectified or erased, or to have processing restricted by the controller, or a right to object to such processing;
  • the existence of a right to lodge a complaint with a supervisory authority;
  • where the personal data are not collected from the data subject: any available information as to the origin of the data;
  • the existence of automated decision-making, including profiling, in accordance with Article 22(1) and (4) of the GDPR and — at least in such cases — meaningful information about the logic involved, as well as the significance and the intended consequences of such processing for the data subject.

Furthermore, the data subject has the right to be informed as to whether personal data has been transferred to a third country or to an international organisation. If this is the case, the data subject is also entitled to receive information about the appropriate safeguards in connection with the transfer. If you have any questions regarding the collection, processing or use of personal data, require further information, or wish to exercise your rights in any other way, please contact us using the contact details provided at the end of this notice.

2. Right to rectification

You have the right to request that the controller rectify and/or complete your personal data if the personal data concerning you that is being processed is inaccurate or incomplete. The controller must carry out the rectification without delay.

3. Right to object

Your right to object

You have the right, on grounds relating to your particular situation, to object at any time to the processing of personal data concerning you which is carried out on the basis of a balancing of interests pursuant to Article 6(1)(f) of the GDPR; this also applies to profiling based on these provisions (see Section II, point 2). In this case, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to establish, exercise or defend legal claims.

You have the right at any time to object to the processing of your personal data for the purposes of direct marketing, with the result that the data will no longer be processed for these purposes.

4. Right to withdraw consent

You have the right to withdraw any consent you may have given at any time. Withdrawal of consent does not affect the lawfulness of processing carried out on the basis of that consent prior to its withdrawal.

5. Right to erasure (right to be forgotten)

a) Conditions for erasure

You have the right to request the erasure of personal data concerning you. Please note that a right to erasure without undue delay (Article 17 of the GDPR) (‘right to be forgotten’) only applies if one of the following grounds applies:

  • The personal data are no longer necessary for the purposes for which they were collected or otherwise processed.
  • You withdraw your consent on which the processing was based pursuant to Article 6(1)(a) of the GDPR or Article 9(2)(a) of the GDPR, and there is no other legal basis for the processing.
  • You object to the processing in accordance with Article 21(1) of the GDPR, and there are no overriding legitimate grounds for the processing, or you object to the processing for direct marketing purposes in accordance with Article 21(2) of the GDPR.
  • The personal data relating to you has been processed unlawfully.
  • The erasure of the personal data is necessary for compliance with a legal obligation under Union law or the law of the Member States to which the controller is subject.
  • The personal data relating to you was collected in relation to information society services offered in accordance with Article 8(1) of the GDPR.

b) Extended right to be forgotten

If we have made the personal data concerning you public and are obliged to erase it in accordance with Article 17(1) of the GDPR, we shall take reasonable measures, including technical measures, taking into account the available technology and the costs of implementation, to inform controllers who process the personal data that you, as the data subject, have requested the erasure of all links to such personal data or of copies or replicas of such personal data.

c) Exceptions to erasure

Please note that, in addition to the above conditions, the following exceptions may justify a refusal of your request for erasure:

The right to erasure does not apply where the processing is necessary

  • for the exercise of the right to freedom of expression and information;
  • to comply with a legal obligation which requires processing under Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
  • on grounds of public interest in the area of public health pursuant to Article 9(2)(h) and (i) and Article 9(3) of the GDPR;
  • for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) of the GDPR, in so far as the right to erasure is likely to render impossible or seriously impair the achievement of the objectives of such processing, or
  • for the establishment, exercise or defence of legal claims.

6. Right to restriction of processing

You have the right to restriction of processing if you contest the accuracy of the personal data for a period enabling us to verify its accuracy, or if, in the event of unlawful processing, you object to erasure and instead request the restriction of the use of personal data. You are also entitled to this right if we no longer require the data, but you require this personal data to establish, exercise or defend legal claims. Finally, you may exercise this right if you have objected to the processing in accordance with Article 21(1) of the GDPR and it has not yet been determined whether the legitimate grounds of the controller override your grounds.

If processing has been restricted, such data may only be processed with your consent, or for the purpose of establishing, exercising or defending legal claims, or to protect the rights of another natural or legal person, or for reasons of an important public interest of the Union or a Member State. The possibility of continued storage remains unaffected. If processing has been restricted in accordance with the above conditions, we will inform you before the restriction is lifted.

7. Right to data portability

You also have the right to data portability in respect of the data you have provided to us, which we have processed on the basis of valid consent or where such processing was necessary for the conclusion or performance of a valid contract, in a ‘structured, commonly used and machine-readable format’. You also have the right to request the direct transfer of such data to another data controller, insofar as this is technically feasible.

This right applies only insofar as it does not infringe upon the rights and freedoms of others.

Contact

InterRed GmbH

Siegen Office (Operational Branch)

Eiserfelder Straße 316

D-57080 Siegen

Germany

Haiger Office (Company Headquarters)

Hickenweg 42

D-35708 Haiger

Germany

Telephone: +49 271 30377-0

Fax: +49 271 30377-77

Email: info@interred.de

Authorised to act as managing directors: Prof. Dr André Klahold, Daniela Klahold, Klaus Schuster

Register court: Wetzlar Local Court

Registration number: HRB 3604

VAT number: DE214981189

Contact details for the Data Protection Officer:

InterRed GmbH

For the attention of the Data Protection Officer

Eiserfelder Straße 316

D-57080 Siegen

Germany

Telephone: +49 271 30377-0

Email: datenschutz@interred.de

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